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Question 61:
A Microsoft 365 administrator needs to enforce that all devices accessing Exchange Online and SharePoint Online are compliant with corporate security policies. Devices must have disk encryption enabled, a strong passcode, and up-to-date antivirus software. Non-compliant devices should be blocked, and users must be notified with instructions to remediate compliance issues. Which Microsoft 365 solution should be implemented?
A) Azure AD Conditional Access with Intune integration
B) Microsoft Intune App Protection Policies
C) Data Loss Prevention policies
D) Microsoft Secure Score
Answer:
A) Azure AD Conditional Access with Intune integration
Explanation:
Azure AD Conditional Access integrated with Microsoft Intune provides a comprehensive solution to enforce device compliance before granting access to Microsoft 365 resources. Conditional Access evaluates multiple signals, including device compliance status, device platform, location, and user identity. Devices that do not meet compliance standards are automatically blocked from accessing resources such as Exchange Online and SharePoint Online until they meet the defined security policies.
Intune compliance policies allow administrators to define security requirements such as encryption, passcode, antivirus, system updates, and OS version checks. Encryption ensures that corporate data stored on devices is protected from unauthorized access. Passcode policies prevent unauthorized access in case of device loss or theft. Antivirus and antimalware requirements protect against malware, ransomware, and other threats that could compromise organizational data.
Microsoft Intune App Protection Policies (Option B) focus on protecting corporate data within applications, such as Office apps, without evaluating overall device compliance for access control. Data Loss Prevention policies (Option C) prevent the leakage of sensitive content but do not enforce access controls based on device compliance. Microsoft Secure Score (Option D) provides insights into security posture and recommendations but does not actively enforce compliance or block non-compliant devices.
Conditional Access policies allow administrators to create granular rules based on groups, roles, and specific applications. For instance, executives handling sensitive financial information can be subjected to stricter compliance policies. Conditional Access also supports risk-based authentication, such as requiring multi-factor authentication for high-risk sign-ins or when devices show suspicious behavior.
Monitoring and reporting provide administrators with visibility into device compliance trends, failed access attempts, and non-compliant devices. Automated notifications can guide users to remediate compliance issues, such as prompting them to enable encryption, set a passcode, or install updates. Reporting allows administrators to track policy effectiveness and identify recurring non-compliance patterns to improve enforcement strategies.
Implementing Azure AD Conditional Access with Intune integration ensures that only compliant devices can access Microsoft 365 services, protecting corporate data from insecure devices, enforcing corporate security policies consistently, and providing administrators with oversight, guidance, and reporting tools to maintain a secure and compliant environment.
Question 62:
A Microsoft 365 administrator wants to prevent employees from sharing confidential documents containing personal or financial data outside the organization. The policy should automatically block unauthorized sharing, encrypt documents, and alert compliance officers when a violation occurs. Which Microsoft 365 feature should be implemented?
A) Data Loss Prevention policies
B) Azure AD Conditional Access
C) Microsoft Intune App Protection Policies
D) Microsoft Secure Score
Answer:
A) Data Loss Prevention policies
Explanation:
Data Loss Prevention policies in Microsoft 365 provide a mechanism to automatically detect and protect sensitive information across services including Exchange Online, SharePoint Online, and OneDrive for Business. DLP policies identify sensitive data types such as financial records, personally identifiable information, health records, and intellectual property. When a user attempts to share content that violates these policies, actions such as blocking sharing, applying encryption, and sending alerts to compliance officers are triggered.
Predefined sensitive information types are available for common regulatory requirements, while custom types can be created to match organizational needs. For example, if a user tries to share a document with credit card information externally via OneDrive, the DLP policy will automatically block the sharing attempt, encrypt the document, and notify compliance teams for review. Notifications to users educate them on proper handling of sensitive information and reinforce compliance practices.
Azure AD Conditional Access (Option B) enforces access policies based on device compliance, location, and user risk but does not inspect content or prevent unauthorized data sharing. Microsoft Intune App Protection Policies (Option C) protect corporate data within managed apps but do not prevent sharing through email or cloud storage. Microsoft Secure Score (Option D) provides a security posture score and guidance but does not implement real-time protection against sensitive data exfiltration.
DLP policies can be integrated with Microsoft Information Protection sensitivity labels to apply rules automatically based on document classification. Documents labeled confidential can trigger automatic blocking or encryption when shared externally. Detailed reporting allows administrators to track DLP policy matches, violations, user overrides, and alerts sent to compliance teams.
Policy tuning is essential to balance protection with productivity. Administrators can adjust DLP policies to reduce false positives while ensuring sensitive information is consistently protected. This approach helps organizations comply with regulatory requirements such as GDPR, HIPAA, or SOX, provides education to users on safe data handling, and gives compliance officers the tools to monitor, investigate, and respond to potential breaches effectively.
Implementing DLP policies ensures sensitive information remains secure, unauthorized sharing is blocked, corporate data is encrypted automatically, and administrators have full visibility into potential policy violations for auditing, regulatory compliance, and internal governance.
Question 63:
A Microsoft 365 administrator is required to retain Teams messages, channel conversations, and shared files for seven years to meet regulatory compliance requirements. During litigation, certain content must be placed on legal hold indefinitely. The administrator also needs reporting capabilities to monitor retention and legal hold activity. Which Microsoft 365 solution should be used?
A) Microsoft Purview Information Governance
B) Data Loss Prevention policies
C) Azure AD Conditional Access
D) Microsoft Secure Score
Answer:
A) Microsoft Purview Information Governance
Explanation:
Microsoft Purview Information Governance provides organizations with the ability to manage retention, legal holds, and compliance reporting across Microsoft 365 workloads, including Teams, SharePoint Online, OneDrive for Business, and Exchange Online. Retention policies allow administrators to automatically preserve messages, chats, channel conversations, and shared files for a defined period, such as seven years, to meet regulatory compliance requirements.
Legal holds override standard retention policies, enabling content to be preserved indefinitely during litigation or investigation. Legal holds can be applied at granular levels, such as individual users, specific teams, channels, or document libraries. This ensures that only relevant content is preserved while minimizing the impact on non-essential data. Content preserved under legal hold is protected from deletion or modification, maintaining integrity for legal and regulatory purposes.
Retention policies and legal holds maintain a complete audit trail of all content modifications, deletions, and retention actions. Administrators can generate detailed reports showing which content is under retention or legal hold, who accessed it, and what actions were performed. These reports are essential for demonstrating compliance, supporting regulatory audits, and providing oversight of organizational content.
Data Loss Prevention policies (Option B) protect sensitive content but do not enforce retention or legal hold requirements. Azure AD Conditional Access (Option C) controls access based on device compliance and user authentication but does not manage content lifecycle. Microsoft Secure Score (Option D) evaluates security posture but does not provide retention or compliance monitoring capabilities.
Integration with Microsoft Information Protection sensitivity labels allows automated retention or legal hold enforcement based on content classification. For example, highly sensitive or confidential Teams messages can trigger retention or legal hold policies automatically. Notifications can alert administrators when policies are applied, modified, or violated, providing proactive management of compliance obligations.
By implementing Microsoft Purview Information Governance, organizations can retain Teams messages, channel conversations, and shared files for seven years, apply indefinite legal holds for litigation, and generate detailed reporting for retention and legal hold activities. This ensures compliance with regulatory requirements, preserves critical organizational content, and provides administrators with oversight, control, and visibility over Microsoft 365 content.
Question 64:
A Microsoft 365 administrator wants to ensure that all employees use multi-factor authentication (MFA) when accessing corporate Microsoft 365 applications from personal devices, while managed corporate devices should not require MFA for daily access. Which Microsoft 365 solution provides this functionality?
A) Azure AD Conditional Access with MFA
B) Microsoft Intune App Protection Policies
C) Data Loss Prevention policies
D) Microsoft Secure Score
Answer:
A) Azure AD Conditional Access with MFA
Explanation:
Azure AD Conditional Access with multi-factor authentication (MFA) enables administrators to enforce additional verification steps based on user context, device compliance, location, and risk level. By integrating with Intune, Conditional Access policies can detect whether a device is corporate-managed or personal. Managed and compliant devices can be allowed to access Microsoft 365 applications without repeated MFA prompts, ensuring user productivity and minimal friction. Personal or unmanaged devices can be required to use MFA to verify the user’s identity, reducing the risk of compromised credentials accessing corporate resources.
Conditional Access policies evaluate multiple signals before granting access. These include device compliance status, user group membership, application sensitivity, network location, and user risk level. MFA can be enforced selectively based on these signals. For example, if a user accesses Microsoft Teams from a personal laptop outside the corporate network, the policy triggers an MFA challenge. If the same user accesses Teams from a compliant corporate laptop on the corporate network, MFA may not be required.
Microsoft Intune App Protection Policies (Option B) focus on protecting corporate data within apps, ensuring that data cannot be copied to unmanaged applications or devices, but they do not enforce authentication requirements such as MFA. Data Loss Prevention policies (Option C) prevent sensitive data from being shared externally but do not control access based on authentication or device compliance. Microsoft Secure Score (Option D) evaluates overall security posture and provides recommendations but does not enforce MFA or conditional access.
Administrators can combine Conditional Access policies with risk-based sign-in assessments using Azure AD Identity Protection. For example, if a user exhibits unusual sign-in behavior, such as signing in from an unusual location or device, additional authentication requirements such as MFA or access denial can be enforced. This dynamic approach ensures strong security without impacting user experience for low-risk scenarios.
Monitoring and reporting tools allow administrators to track MFA enforcement, failed authentication attempts, and device compliance trends. Reports can identify users who frequently fail MFA challenges, detect potential security threats, and provide insights into policy effectiveness. Automated notifications guide users to remediate issues, such as registering a personal device for MFA or bringing it into compliance.
By implementing Azure AD Conditional Access with MFA, organizations can maintain a zero-trust security model that balances security and productivity. Users on managed corporate devices experience seamless access, while personal or unmanaged devices are required to perform MFA, protecting corporate resources from unauthorized access and potential credential compromise. This solution provides administrators with visibility, enforcement capabilities, and reporting tools for comprehensive security management.
Question 65:
A Microsoft 365 administrator needs to retain Teams chats, channel messages, and shared files for a period of seven years to meet regulatory compliance. During ongoing litigation, specific content must be placed on legal hold indefinitely. The administrator also wants reporting and auditing capabilities for all retention and legal hold activities. Which Microsoft 365 solution should be used?
A) Microsoft Purview Information Governance
B) Data Loss Prevention policies
C) Azure AD Conditional Access
D) Microsoft Secure Score
Answer:
A) Microsoft Purview Information Governance
Explanation:
Microsoft Purview Information Governance enables organizations to manage the lifecycle, retention, and legal hold of content across Microsoft 365 workloads, including Teams, SharePoint Online, OneDrive for Business, and Exchange Online. Retention policies can be configured to preserve Teams chats, channel messages, and shared files for a specific period, such as seven years, ensuring compliance with organizational policies and regulatory standards.
Legal holds allow content to be preserved indefinitely for litigation or investigation purposes. Legal holds override standard retention policies, ensuring that critical content cannot be deleted or altered. Legal holds can be applied at granular levels, including individual users, specific teams or channels, or document libraries, which allows precise targeting of content that must be retained while minimizing unnecessary preservation of unrelated data.
Purview Information Governance maintains detailed audit logs of all actions related to retention and legal holds. Administrators can generate reports showing what content is retained, what content is on legal hold, who accessed it, and what actions were performed. These reports support compliance audits, internal governance requirements, and legal discovery processes.
Data Loss Prevention policies (Option B) protect sensitive information from being shared inappropriately but do not manage retention or legal holds. Azure AD Conditional Access (Option C) enforces access and authentication requirements but does not handle content lifecycle management. Microsoft Secure Score (Option D) evaluates security posture and recommends improvements but does not implement retention or legal hold policies.
Integration with Microsoft Information Protection labels allows administrators to automatically enforce retention and legal hold policies based on the classification of content. For instance, highly confidential documents or chats in Teams can trigger retention or legal hold policies automatically, reducing administrative effort and ensuring consistency. Notifications can be sent to administrators to alert them when policies are applied, modified, or potentially violated.
Administrators can also monitor trends in content retention, legal hold status, and policy compliance to ensure that organizational obligations are consistently met. This visibility is crucial in environments with frequent regulatory reporting, internal investigations, or litigation scenarios. By using Microsoft Purview Information Governance, organizations maintain regulatory compliance, preserve critical organizational data, and provide administrators with detailed reporting, oversight, and control over Microsoft 365 content.
Question 66:
A Microsoft 365 administrator wants to prevent sensitive financial documents and personally identifiable information from being shared externally through OneDrive for Business and SharePoint Online. The solution should automatically block unauthorized sharing, encrypt the documents, and notify compliance officers when a violation occurs. Which Microsoft 365 feature should be deployed?
A) Data Loss Prevention policies
B) Azure AD Conditional Access
C) Microsoft Intune App Protection Policies
D) Microsoft Secure Score
Answer:
A) Data Loss Prevention policies
Explanation:
Data Loss Prevention policies in Microsoft 365 are designed to automatically identify, protect, and monitor sensitive information across Microsoft 365 workloads, including Exchange Online, SharePoint Online, and OneDrive for Business. DLP policies use predefined sensitive information types, such as financial records, social security numbers, and personal health information, or custom sensitive information types created by the organization to identify critical content. When sensitive information is detected, DLP policies can block sharing, apply encryption, and notify both the user and compliance officers.
The DLP policy can be configured to block access when a user attempts to share a document containing sensitive data outside the organization. Notifications to the user educate them on proper handling of information and reinforce compliance practices. Notifications to compliance teams allow administrators to monitor potential violations and investigate incidents. This proactive protection helps organizations prevent accidental or malicious data leaks.
Azure AD Conditional Access (Option B) controls access to Microsoft 365 resources based on device compliance, user risk, and location, but it does not inspect content to prevent data leakage. Microsoft Intune App Protection Policies (Option C) protect corporate data within apps but do not block unauthorized sharing of files in OneDrive or SharePoint. Microsoft Secure Score (Option D) evaluates the organization’s security posture and provides recommendations but does not enforce real-time protection for sensitive content.
Integration with Microsoft Information Protection sensitivity labels allows DLP policies to be automatically applied based on content classification. Documents labeled as confidential or highly sensitive can trigger DLP actions without manual intervention. Administrators can generate detailed reports to monitor policy matches, blocked sharing attempts, overrides, and notifications sent to compliance officers.
Fine-tuning DLP policies is essential to balance security with productivity. Administrators can refine policies to reduce false positives while maintaining protection over sensitive information. This ensures regulatory compliance with standards such as GDPR, HIPAA, or SOX and helps protect intellectual property. By implementing DLP policies, organizations maintain the confidentiality of sensitive information, prevent unauthorized external sharing, provide visibility to compliance teams, and educate users about secure handling of critical data.
Question 67:
A Microsoft 365 administrator needs to enforce that only devices compliant with corporate security policies can access Microsoft Teams and SharePoint Online. Compliance requirements include disk encryption, passcodes, and up-to-date antivirus software. Non-compliant devices should be blocked, and users must receive guidance to remediate compliance issues. Which solution should be implemented?
A) Azure AD Conditional Access with Intune integration
B) Microsoft Intune App Protection Policies
C) Data Loss Prevention policies
D) Microsoft Secure Score
Answer:
A) Azure AD Conditional Access with Intune integration
Explanation:
Azure AD Conditional Access combined with Intune allows administrators to enforce access policies based on device compliance. Conditional Access policies evaluate signals such as device state, platform, location, and user identity before granting access to Microsoft 365 resources. When devices do not meet the compliance requirements, such as lacking disk encryption, passcodes, or updated antivirus software, access to Teams and SharePoint Online is automatically blocked until remediation occurs.
Intune compliance policies define specific security requirements for devices. Disk encryption ensures that data stored on devices is secure from unauthorized access. Passcode requirements prevent unauthorized users from accessing corporate data if a device is lost or stolen. Antivirus and antimalware policies ensure devices are protected from malware, ransomware, and other threats that could compromise sensitive information. By integrating these compliance checks with Conditional Access, organizations achieve a zero-trust security posture, verifying the security of each access attempt.
Microsoft Intune App Protection Policies (Option B) protect corporate data within applications but do not evaluate overall device compliance for access. Data Loss Prevention policies (Option C) prevent the leakage of sensitive information but do not control device access. Microsoft Secure Score (Option D) provides insights and recommendations to improve security but does not actively enforce compliance or restrict access based on device health.
Conditional Access allows administrators to create granular rules that apply to specific groups, roles, or applications. For instance, executive users with sensitive financial responsibilities can be subject to stricter compliance checks than general staff. Integration with Azure AD Identity Protection allows risk-based enforcement, such as requiring multi-factor authentication for high-risk sign-ins or blocking access from suspicious locations.
Monitoring and reporting capabilities provide administrators with insights into device compliance trends, access attempts, and policy effectiveness. Automated notifications guide users in remediating compliance issues, such as enabling encryption, setting a passcode, or updating antivirus software. These reports enable administrators to identify recurring non-compliance and adjust policies accordingly, improving security while minimizing disruptions to productivity.
By implementing Azure AD Conditional Access with Intune integration, organizations ensure that only compliant devices access Microsoft 365 resources, protecting corporate data, enforcing security policies, and providing administrators with comprehensive visibility and control over device access.
Question 68:
A Microsoft 365 administrator needs to prevent employees from sharing sensitive financial information and personally identifiable data with external recipients via email or cloud storage. Users should be notified of policy violations, and compliance officers should receive alerts for further investigation. Which Microsoft 365 feature should be deployed?
A) Data Loss Prevention policies
B) Azure AD Conditional Access
C) Microsoft Intune App Protection Policies
D) Microsoft Secure Score
Answer:
A) Data Loss Prevention policies
Explanation:
Data Loss Prevention (DLP) policies in Microsoft 365 are designed to detect, monitor, and prevent the sharing of sensitive information across Exchange Online, SharePoint Online, and OneDrive for Business. DLP policies identify sensitive content based on predefined or custom sensitive information types, such as credit card numbers, social security numbers, health records, and financial data. When a user attempts to share such content externally, DLP policies can automatically block sharing, apply encryption, and notify both the user and compliance officers to prevent data leaks.
Predefined sensitive information types provide out-of-the-box coverage for common regulatory requirements, while custom types can be defined to meet specific organizational needs. For example, a document containing payroll data shared externally triggers the DLP policy, which blocks the sharing attempt, encrypts the document, and sends alerts to compliance officers. User notifications educate employees about proper handling of sensitive information, reinforcing secure behaviors and reducing accidental violations.
Azure AD Conditional Access (Option B) focuses on access control based on device compliance, user identity, and risk but does not inspect content to prevent data leakage. Microsoft Intune App Protection Policies (Option C) protect corporate data within managed applications but do not prevent external sharing of files in OneDrive or SharePoint. Microsoft Secure Score (Option D) provides recommendations for improving security posture but does not enforce real-time protection for sensitive content.
DLP policies can be integrated with Microsoft Information Protection sensitivity labels to automate enforcement based on content classification. For instance, documents labeled as highly confidential can trigger DLP actions such as blocking external sharing or applying encryption without administrator intervention. Detailed reporting provides administrators with visibility into policy matches, blocked sharing attempts, user overrides, and alerts sent to compliance teams.
Policy tuning is essential to reduce false positives while ensuring sensitive information remains protected. Administrators can analyze trends in policy violations, refine rules to improve accuracy, and implement targeted user education to improve compliance. DLP policies help organizations comply with regulations such as GDPR, HIPAA, or SOX, protect sensitive data, and provide compliance teams with actionable insights into potential violations.
By deploying DLP policies, organizations prevent unauthorized sharing of sensitive content, protect critical information, educate users, and enable compliance officers to monitor, investigate, and respond to potential data breaches effectively.
Question 69:
A Microsoft 365 administrator must retain Teams messages, chats, channel conversations, and shared files for seven years to comply with regulatory requirements. During ongoing litigation, certain content must be placed on legal hold indefinitely. The administrator also requires reporting capabilities to track retention and legal hold activities. Which Microsoft 365 solution should be implemented?
A) Microsoft Purview Information Governance
B) Data Loss Prevention policies
C) Azure AD Conditional Access
D) Microsoft Secure Score
Answer:
A) Microsoft Purview Information Governance
Explanation:
Microsoft Purview Information Governance provides the tools necessary to manage retention, legal holds, and compliance reporting across Microsoft 365 workloads, including Teams, SharePoint Online, OneDrive for Business, and Exchange Online. Retention policies allow administrators to preserve Teams messages, channel conversations, and shared files for a defined period, such as seven years, ensuring compliance with organizational and regulatory requirements.
Legal holds override standard retention policies and ensure that content is preserved indefinitely during litigation or investigation. Legal holds can be applied at granular levels, including individual users, specific teams or channels, and document libraries. This granular control ensures that only relevant content is retained, minimizing unnecessary data preservation while maintaining regulatory and legal obligations. Content under legal hold is protected from deletion or modification, maintaining the integrity required for audits and litigation processes.
Retention policies and legal holds maintain detailed audit logs tracking all content actions, including modifications, deletions, and retention events. Administrators can generate reports showing which items are retained, which are under legal hold, and the actions performed by users. This visibility is critical for demonstrating compliance, supporting internal governance, and meeting external regulatory audit requirements.
Data Loss Prevention policies (Option B) protect sensitive information but do not enforce retention or legal holds. Azure AD Conditional Access (Option C) controls access based on user identity, device compliance, and risk but does not manage content lifecycle. Microsoft Secure Score (Option D) provides guidance on improving security posture but does not implement retention or legal hold policies.
Integration with Microsoft Information Protection sensitivity labels allows for automated enforcement of retention and legal hold policies based on content classification. For example, documents labeled as confidential can automatically trigger retention for seven years or legal hold for litigation purposes. Notifications can be sent to administrators when policies are applied, modified, or potentially violated, ensuring proactive management of compliance obligations.
Administrators can track trends in retention, legal hold compliance, and policy enforcement to ensure organizational obligations are met consistently. This capability is essential in environments subject to regulatory audits, litigation, or internal investigations. By using Microsoft Purview Information Governance, organizations retain Teams messages, channel conversations, and shared files for seven years, apply indefinite legal holds as required, and provide reporting and oversight capabilities for administrators to maintain compliance and data governance.
Question 70:
A Microsoft 365 administrator wants to ensure that only corporate-managed and compliant devices can access SharePoint Online, OneDrive for Business, and Teams. Users accessing resources from non-compliant or unmanaged devices should be blocked, and those users should receive instructions to bring their devices into compliance. Which solution should be deployed?
A) Azure AD Conditional Access with Intune integration
B) Microsoft Intune App Protection Policies
C) Data Loss Prevention policies
D) Microsoft Secure Score
Answer:
A) Azure AD Conditional Access with Intune integration
Explanation:
Azure AD Conditional Access integrated with Microsoft Intune provides a framework for enforcing access policies based on device compliance status, user identity, application sensitivity, and risk levels. Conditional Access evaluates signals such as whether a device is corporate-managed, meets security requirements like disk encryption, passcodes, and antivirus updates, and determines whether access to Microsoft 365 resources should be granted, denied, or allowed with restrictions.
Intune compliance policies define requirements for devices. For instance, disk encryption ensures that corporate data stored on the device is protected from unauthorized access in the event of theft or loss. Passcode policies prevent unauthorized access and enhance device security. Antivirus and antimalware policies protect devices from malware, ransomware, and other threats that could compromise data integrity or lead to data breaches. These compliance checks form the basis for Conditional Access enforcement.
Microsoft Intune App Protection Policies (Option B) focus on protecting corporate data within managed applications, ensuring data is not copied or shared with unauthorized applications. However, they do not evaluate the overall compliance state of a device to control access to services like SharePoint Online or Teams. Data Loss Prevention policies (Option C) prevent sensitive information from leaving the organization but do not restrict access based on device compliance. Microsoft Secure Score (Option D) provides recommendations for improving security posture but does not enforce compliance or block access.
Conditional Access policies are highly granular and can target specific user groups, device types, applications, or locations. For example, executives accessing sensitive financial data may be subject to stricter compliance requirements than general employees. Policies can also be configured to provide partial access, such as read-only access for non-compliant devices while preventing modifications or downloads. Integration with Azure AD Identity Protection adds an additional layer by considering user risk level. High-risk sign-ins may require multi-factor authentication or may be blocked entirely.
Administrators gain visibility through monitoring and reporting tools, including insights into device compliance trends, failed access attempts, and non-compliant devices. Automated notifications can guide users through steps to remediate compliance issues, such as enabling encryption, setting passcodes, or updating antivirus definitions. This not only protects organizational resources but also educates users on proper security practices.
Deploying Azure AD Conditional Access with Intune integration ensures that only corporate-managed and compliant devices can access Microsoft 365 resources, providing zero-trust security, enforcing corporate policies, and giving administrators detailed control and reporting capabilities. It balances security needs with user experience, enabling seamless access for compliant devices while preventing access from insecure endpoints.
Question 71:
A Microsoft 365 administrator needs to prevent employees from sending sensitive information such as social security numbers, credit card data, or financial reports outside the organization through email or OneDrive and SharePoint. Violations should automatically block sharing, encrypt the content, and notify compliance officers for investigation. Which Microsoft 365 feature should be used?
A) Data Loss Prevention policies
B) Azure AD Conditional Access
C) Microsoft Intune App Protection Policies
D) Microsoft Secure Score
Answer:
A) Data Loss Prevention policies
Explanation:
Data Loss Prevention (DLP) policies in Microsoft 365 are specifically designed to detect and prevent the accidental or intentional sharing of sensitive information across email, SharePoint Online, OneDrive for Business, and Teams. DLP policies use predefined sensitive information types, such as credit card numbers, social security numbers, and financial data, or custom types defined by the organization to identify and classify critical content.
When a user attempts to share sensitive information externally, DLP policies automatically trigger actions such as blocking the sharing attempt, encrypting the document or email, and sending notifications to the user and compliance officers. This ensures that sensitive data is not leaked, while also educating users about compliance and safe data handling practices. Notifications to compliance teams allow administrators to monitor potential violations and take appropriate follow-up actions.
Azure AD Conditional Access (Option B) enforces access controls based on device compliance, location, or user risk, but it does not inspect content for sensitive information. Microsoft Intune App Protection Policies (Option C) protect corporate data within applications but do not prevent the sharing of files in OneDrive or SharePoint. Microsoft Secure Score (Option D) evaluates the security posture and provides recommendations but does not enforce real-time data protection.
DLP policies can be integrated with Microsoft Information Protection sensitivity labels to automate enforcement based on classification. For example, a document labeled “Highly Confidential” can automatically trigger DLP actions when a user attempts to share it externally. Reporting and auditing features provide administrators with visibility into policy matches, blocked sharing attempts, user overrides, and alerts sent to compliance officers, enabling comprehensive compliance management.
Policy tuning is essential to reduce false positives while ensuring protection of sensitive information. Administrators can adjust rules based on organizational priorities and review reporting trends to refine policy settings. Organizations can achieve compliance with regulatory standards such as GDPR, HIPAA, or SOX by leveraging DLP policies. DLP provides a comprehensive solution to secure sensitive information, prevent unauthorized sharing, enforce encryption, and maintain visibility for compliance and auditing purposes.
By deploying DLP policies, organizations prevent data leaks, enforce regulatory compliance, educate users, and provide compliance officers with actionable information to monitor, investigate, and respond to potential data protection issues effectively.
Question 72:
A Microsoft 365 administrator must retain Teams messages, channel conversations, and shared files for a seven-year period to meet regulatory obligations. During litigation, certain content must be placed on legal hold indefinitely. Administrators also require the ability to generate reports and audits for all retention and legal hold activities. Which Microsoft 365 solution should be implemented?
A) Microsoft Purview Information Governance
B) Data Loss Prevention policies
C) Azure AD Conditional Access
D) Microsoft Secure Score
Answer:
A) Microsoft Purview Information Governance
Explanation:
Microsoft Purview Information Governance provides the capabilities to manage retention, legal holds, and reporting across Microsoft 365 services including Teams, SharePoint Online, OneDrive for Business, and Exchange Online. Retention policies allow administrators to preserve messages, chats, channel conversations, and files for a defined period, such as seven years, to meet compliance and regulatory requirements.
Legal holds ensure that specific content cannot be deleted or altered during litigation or investigations. Legal holds override standard retention policies and can be applied at granular levels, such as individual users, specific Teams channels, or document libraries, ensuring that only relevant content is preserved. This granular control minimizes unnecessary retention while maintaining compliance with legal obligations.
Purview Information Governance provides detailed audit logs of retention and legal hold activities, including who accessed content, actions performed, and modifications. Reporting capabilities allow administrators to track trends, verify compliance with organizational policies, and provide evidence to auditors or legal teams.
Data Loss Prevention policies (Option B) protect sensitive content but do not manage retention or legal holds. Azure AD Conditional Access (Option C) enforces access control and authentication but does not manage content lifecycle. Microsoft Secure Score (Option D) evaluates security posture but does not implement retention, legal holds, or auditing.
Integration with Microsoft Information Protection sensitivity labels enables automated application of retention and legal hold policies based on content classification. For example, documents labeled as confidential can automatically trigger retention for seven years or legal hold during litigation. Notifications alert administrators when policies are applied, modified, or potentially violated, providing proactive management of organizational content.
Administrators can monitor retention and legal hold compliance, generate reports for auditing purposes, and track trends to ensure policies are enforced consistently. Microsoft Purview Information Governance ensures that Teams messages, channel conversations, and shared files are retained for seven years, legal holds are applied as needed, and detailed reporting provides visibility and control over content. This approach enables organizations to maintain regulatory compliance, protect critical information, and manage Microsoft 365 content effectively.
Question 73:
A Microsoft 365 administrator needs to ensure that external users invited to collaborate on SharePoint Online sites or Teams channels are only able to access specific content for a limited duration. External access should automatically expire, and administrators should be able to review and extend access if necessary. Which Microsoft 365 feature should be implemented?
A) Azure AD B2B guest access with expiration policies
B) Data Loss Prevention policies
C) Microsoft Intune App Protection Policies
D) Microsoft Secure Score
Answer:
A) Azure AD B2B guest access with expiration policies
Explanation:
Azure Active Directory (Azure AD) Business-to-Business (B2B) guest access allows organizations to securely collaborate with external users by inviting them as guest users in Microsoft 365. By applying expiration policies, administrators can enforce time-bound access for external users, ensuring that they do not maintain indefinite access to sensitive content in SharePoint Online or Teams. These expiration policies can be configured for specific durations, such as 30, 60, or 90 days, after which guest accounts are automatically disabled unless extended by an administrator.
Guest access policies help organizations minimize security risks associated with unmanaged external accounts. By limiting the duration of access, organizations reduce the likelihood of accidental data exposure or unauthorized access. Administrators can also generate reports to track which guest users have active access, which users have expired access, and who needs remediation. Notifications can be sent to administrators and users when access is nearing expiration, allowing proactive management of guest accounts and ensuring continuous collaboration without compromising security.
Data Loss Prevention policies (Option B) are designed to prevent sensitive information from being shared externally but do not control guest account lifecycles or enforce automatic expiration. Microsoft Intune App Protection Policies (Option C) protect corporate data within managed applications but do not manage external user access to content. Microsoft Secure Score (Option D) provides recommendations to improve security posture but does not enforce guest access or expiration policies.
Azure AD B2B also integrates with Conditional Access policies to further secure guest access. For instance, administrators can require multi-factor authentication for guest users, restrict access to specific locations, or enforce device compliance requirements. This layered approach ensures that external users meet security requirements before accessing organizational resources.
Administrators can review guest access periodically and extend or revoke access as needed. This flexibility allows organizations to balance productivity and security, providing external collaborators with access only for the duration necessary to complete business objectives. The integration of expiration policies with reporting and alerts ensures that external accounts are managed efficiently and in alignment with security and compliance requirements.
By implementing Azure AD B2B guest access with expiration policies, organizations can securely collaborate with external users, control access duration, minimize the risk of data exposure, and provide administrators with visibility and oversight of guest account activity.
Question 74:
A Microsoft 365 administrator needs to ensure that all emails containing sensitive information, such as credit card numbers or personal health information, are encrypted automatically when sent outside the organization. Users should receive guidance on compliance requirements, and the IT team should be notified of all encrypted messages. Which Microsoft 365 feature should be deployed?
A) Office 365 Message Encryption with Data Loss Prevention
B) Azure AD Conditional Access
C) Microsoft Intune App Protection Policies
D) Microsoft Secure Score
Answer:
A) Office 365 Message Encryption with Data Loss Prevention
Explanation:
Office 365 Message Encryption (OME) integrated with Data Loss Prevention (DLP) policies enables automatic encryption of email messages containing sensitive information. DLP policies detect sensitive content based on predefined or custom sensitive information types, such as credit card numbers, social security numbers, or personal health information. When such content is detected in outgoing emails, the policy triggers encryption using OME, ensuring that unauthorized recipients cannot read the message.
In addition to encrypting messages, DLP policies can notify the sender of the compliance violation, provide instructions for correcting the issue, and alert compliance officers. This approach ensures that users are educated on handling sensitive information while enabling the IT team to monitor and respond to potential violations. Encryption policies can be customized to apply different actions depending on the sensitivity of the content, the recipient, or the risk level.
Azure AD Conditional Access (Option B) enforces access control based on device compliance, user identity, and risk levels, but it does not encrypt content or prevent sensitive information from being shared externally. Microsoft Intune App Protection Policies (Option C) protect corporate data within managed apps but do not automatically encrypt email messages. Microsoft Secure Score (Option D) provides recommendations for improving security posture but does not enforce real-time email encryption or DLP actions.
By combining OME with DLP, administrators can enforce regulatory compliance, such as HIPAA, GDPR, or PCI DSS, which require secure handling of sensitive information. This solution provides end-to-end protection, ensuring that email content remains confidential during transit, mitigating the risk of unauthorized access or data breaches. Detailed reporting and audit logs allow administrators to track encryption events, monitor user behavior, and generate compliance reports for audits or regulatory review.
Organizations can also configure policies to apply additional restrictions, such as preventing forwarding, downloading, or printing of encrypted messages, further protecting sensitive information. Notifications guide users to follow compliance guidelines and reduce accidental data exposure. Administrators can analyze trends in policy enforcement and user behavior to adjust policies for maximum effectiveness without disrupting business workflows.
By deploying Office 365 Message Encryption with DLP, organizations ensure that sensitive emails are automatically encrypted, users receive guidance on secure communication, compliance officers are notified of potential risks, and administrators have full visibility and control over the protection of email communications.
Question 75:
A Microsoft 365 administrator needs to retain Teams chats, channel messages, and shared files for a period of seven years to comply with regulatory requirements. Certain content must also be placed on legal hold indefinitely during litigation. The administrator requires reporting and auditing capabilities to track retention and legal hold activities. Which Microsoft 365 solution provides these capabilities?
A) Microsoft Purview Information Governance
B) Data Loss Prevention policies
C) Azure AD Conditional Access
D) Microsoft Secure Score
Answer:
A) Microsoft Purview Information Governance
Explanation:
Microsoft Purview Information Governance provides comprehensive capabilities for managing content retention, legal holds, and auditing across Microsoft 365 workloads, including Teams, SharePoint Online, OneDrive for Business, and Exchange Online. Retention policies can be configured to preserve Teams messages, channel conversations, and shared files for a defined period, such as seven years, ensuring compliance with regulatory standards and organizational policies.
Legal holds allow content to be preserved indefinitely for ongoing or anticipated litigation. Legal holds override standard retention policies, ensuring that critical content cannot be deleted or altered. Administrators can apply legal holds at granular levels, including individual users, specific Teams channels, or document libraries, providing precise control over preserved content and minimizing unnecessary data retention.
Purview Information Governance includes robust auditing and reporting capabilities. Detailed audit logs capture all actions related to retention and legal holds, including who accessed content, what actions were performed, and any changes to retention policies. Administrators can generate reports to monitor compliance, track trends, and provide evidence to auditors or legal teams. These capabilities are crucial in regulated industries or environments subject to litigation.
Data Loss Prevention policies (Option B) protect sensitive information but do not manage content lifecycle or legal holds. Azure AD Conditional Access (Option C) enforces access policies based on device compliance, user risk, or location but does not manage retention or auditing of content. Microsoft Secure Score (Option D) provides guidance on improving security posture but does not enforce retention or legal hold policies.
Integration with Microsoft Information Protection sensitivity labels enables automated application of retention and legal hold policies based on content classification. Documents labeled as confidential or highly sensitive can automatically trigger retention or legal hold without manual intervention. Notifications alert administrators to any modifications or potential policy violations, allowing proactive management of compliance obligations.
Administrators can monitor retention and legal hold compliance, generate detailed reports for auditing purposes, and track trends to ensure that policies are enforced consistently. This approach allows organizations to meet regulatory requirements, protect critical data, manage content lifecycle effectively, and provide full visibility and control over Microsoft 365 content.
By implementing Microsoft Purview Information Governance, organizations can retain Teams messages, channel conversations, and shared files for seven years, apply indefinite legal holds as needed, provide reporting and auditing capabilities, and ensure compliance with regulatory obligations while maintaining data integrity and governance.